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A. The duty roster has three levels of access. 1) member access 2) Toastmaster access and 3) administrator access.
Administration access. Any member can be granted permanent administration access to the duty roster where they will have all of the abilities of the member access plus the Toastmaster, besides seeing the speaker introduction when not editing the roster. Usually, the VPED is granted this permission via the admin area.
Administration Features
In the FTH administration area, click on the "Update Duty Roster" icon (the little clipboard). Here you can assign the members who will have administration access to the roster by selecting their names from the list then clicking the enter icon next to the list (the green arrow). The members need to be entered in the member database before appearing in the list.
Technical Note: This is a "multiple select" form element. To select more than one name, use your "control" key on your keyboard as you use your mouse to select the names.
The site administrator can also have admin access to the roster by entering the roster through the FTH admin area.
Creating rosters. Typically, a club will want to create a month or 6 weeks of rosters in advance. If you have no created rosters, the first roster will have to be modified with the correct date. Click the "Edit / Delete this roster" link directly above the roster that does not have a date specified. Then, enter in the date of the meeting - Month, day and year. You will want to be sure to enter the year for historical reasons (as in role history, not because the meeting will one day be famous or anything like that). Then click the "Update / Save Roster" button at the bottom of the page.
By default, FTH includes all the default roles use by clubs. Your club may not use all these roles or have 4 speakers per meeting. This is no problem. When creating your first roster, select "Do Not Use" for the roles that you do not want to use before saving the roster. Then, when you create more rosters, those roles will be selected as "Do Not Use" by default.
To create additional rosters, click the "Insert new roster below" link above the roster where you want to add the new roster. The most current meetings are supposed to be on top, or appear first on the page. This will create a new roster in edit mode.
Be Careful: Make sure your rosters are in the right order before you start populating them with data. If your rosters are out of order, you will need to delete them and recreate them in the correct order.
Editing rosters. When you have admin access to the rosters, you can click the "Edit/Delete this roster" link to edit the date of the roster, any of the roles, or the member notes for the meeting. You can also access all the speaker/speech information to edit that as well.
:created by Bo and last updated by Bo on 2007-01-25 00:00:00 - viewed 1145 times
