After the last meeting:  The new Toastmaster, or the Toastmaster for the upcoming meeting takes possession of the meeting sign-up sheet, sends out the duty roster for the upcoming meeting, and is responsible for filling the roles for that meeting.  The Toastmaster may choose to send out the roster several times as updates to the roster is being made.  The Toastmaster creates a new roster for the next meeting following the last scheduled meeting.  The Toastmaster edits the current rosters based on the changes made from the meeting's sign up sheet, which he or she has possession of as Toastmaster for the next meeting.

The day of the meeting (or the night before if an early morning meeting):  The Toastmaster sends out the duty roster one more time.  In addition, the Toastmasters also prints out, and brings to the meeting, the duty roster sign up sheet, that can be passed around to members so that they can sign up for meetings several weeks in advance.

Immediately after the meeting:  The Toastmaster that just completed "Toastmastering" deletes the current duty roster for the meeting that had just passed.  This will give editing access to the current Toastmaster, and the process can start over again with the new Toastmaster.

Helpful Hint: If the Toastmaster does not have Internet access, or for any other reason chooses not update the schedule him or herself, it should be the responsibility of the VP of Education to do the task.