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A. What if all of your members paid their dues on time? What if there was a tool you can use to guarantee this would happen? Well, there isn't. But, there is a tool you can use to help increase the number of timely payments while helping the treasurer keep organized in the collection process. This is the "Semi-Annual Dues Notice / Collection" tool.
Helpful Hint: Unlike other tools, this tool is not linked on the public website. To access this tool, the website administrator must send the URL to those officers who have access to this tool.
Access. The website administrator must grant access to this tool to the officers who will use it. Mainly, it would be the treasurer, and perhaps the president who will keep track of the progress. To grant access, click the "site administration" link at the bottom of the page and enter your admin username and password to enter the admin area.
Remember: The admin area is only for the webmaster or the member with admin access. If you do not have this access, you must request the club member who does to activate this tool for you.
Once in the admin area, click the calculator icon in at the top of the page to be taken to the admin section for the dues. Here, follow the directions in this area to select the names of the members you wish to have access to this tool. Be sure to click the green arrow when done.
Now visit the URL linked in that section:
http://[your_website_address]/members/dues.cgiRemember: This tool is in the members area, so anyone who is granted access must use their member username and password to access this tool. If their name is NOT selected in this section in the admin area, they will NOT be able to access this tool.
Collecting Dues -- the Process. Collecting dues can be as easy as 1,2,3,4,5.
One. Enter the information for your club in the spaces provided. This information will be used in the e-mail invoice that is sent to your club members.
Two. Verify that your information is correct and click the button below to update your information. The screen will refresh and the letter below will update with your information inserted.
Three. Proof your e-mail invoice after the enter information section. If anything does not look right, repeat steps 1 and 2.
Four. Below the proof, check the boxes next to the members names as you receive payment. Only those members without a check near their name will receive the e-mail invoice.
Helpful Hint: This tool should be shared with the President of the club so he or she can follow up on the progress of the collections.
Five. If you are ready to send invoices, check the "Send Invoices" box, choose the option to send the invoices directly to the members OR send them to your e-mail (as specified in your member profile) so you can receive and print each invoice for manual distribution at your club meeting, then click the button at the bottom of the page. If you are just updating who has paid, do NOT check the "Send Invoices" checkbox below and no invoices will be sent.
:created by Bo and last updated by Bo on 2007-01-25 00:00:00 - viewed 1112 times
