Admin Manual

"Alone, we can only move buckets. But if we work together, we can drain rivers."
- Mike Brady, The Brady Bunch Movie

When you created your iGrOOp, you were the one and only administrator.  Only you have access to all the areas and can do many things other users cannot do.  This sounds great, but the fact is most groups that have teams sharing the responsibilities are more productive, grow faster, and have better membership satisfaction.  With iGrOOps, you can build your own administration team.

The administration team consists of the following roles.  You can fill, none, some, or all of these roles.  The choice is yours:

• Co-Administrator
• Director of Benefits
• Benefits Committee
• Director of Communications
• Communications Committee
• Director of Content
• Content Committee
• Director of Marketing
• Marketing Committee
• Director of Membership
• Membership Committee
• Director of Member Support
• Support Committee
• Director of Public Relations
• Public Relations Committee

There is no NEED to fill any of these roles.  The main administrator for the iGrOOp has full access.

Each admin role has certain access rights that regular members or other admin team members do not have.  Here is a list of those access rights.  You can have as many admin team members as you like and use the titles as many times as you like.  For example, you can have none or 10 Co-Administrators.

• Co-Administrator: The co-administrator has ALL the access rights of the main administrator.
• Director of Benefits / Benefits Committee: Members with these titles will see an extra shopping cart icon in their header.  If they click this icon, they will have access to the benefits editor where they can modify the benefits.
• Director of Communications / Communications Committee: By Default, members with these titles will be moderators for the discussion boards - able to approve or decline messages.
• Director of Content / Content Committee: These members will see two icons in the headers not available to regular members: the paint pallet icon and the webpage icon.  The paint pallet icon will allow the member to edit the home page content and links.  The webpage icon will allow the member to create and edit custom webpages.
• Director of Marketing / Marketing Committee: no special access
• Director of Membership / Membership Committee: These members can approve / decline new members.  They will have the clipboard icon in their header.  They will also see the membership list icon in their header, even if the membership list is turned off to members.
• Director of Member Support / Support Committee: These members will see the membership list icon in their header, even if the membership list is turned off to members.
• Director of Public Relations / Public Relations Committee: no special access.

Assigning Administration Team Roles to Your Members

This can be done only by an administrator (main admin or co-admin) of the iGrOOp.

1. In your iGrOOp, click on the "administrator settings" icon
2. Select "Edit iGrOOp: Membership Info / Admin Team" from the drop down menu
3. Scroll to the bottom of the page where you see "Add / Edit Admin Team Role"
4. Select the admin role
5. Select the member's nickname
6. Select the percent share you will be giving them for this role
7. Click either the "Add Another / Edit Team Member" or the "Next" button

Repeat as many times as needed.  To edit a members admin team status, click on the pencil icon near the member in the list at the bottom of the page and follow the above instructions starting at step 3.

Application Access for Your Admin Team

In addition to the special access right listed above, you, as the administrator, can grant administrator access to each of the positions for each application.  This is done in the configuration area for the application.  For example, you may want the Director of Marketing to have the ability to create video postcards, or the members of the Communications committee to have full rights to the communication system.

If you have not already assigned a member an administration role, you will not have the option of granting that role administration access to any application.  The member must first be given the administrator team title in the administrator's settings.