Admin Manual

This page covers the common settings that appear in most of the applications.  For details on the custom settings that appear in some of the applications, see the right side notes section in the configuration area for a complete explanation. 

Just about every application within iGrOOps allows for some sort of customization.  This customization can be in the form of user preferences and/or administrator's settings or configurations.  Only an administrator can see and access the configurations for each application.

Not all applications have configurations and user preferences, although most do.

The difference between user preferences and admin configurations for each application is that user preferences effect the user only who sets them, and the admin configurations effect all users of the application.

How To Access the Admin Configurations

figure 1 - an application in the "Available Applications" section

When you click the "available applications" icon, you will see a listing of all the applications.  If the application has the configuration icon (  ) then you just need to click on it to access the configurations.  Alternatively, if you are in the application, you may see this icon in the menu.  This is another way to access these settings.

You MUST be logged in ad administrator to see this icon.  members cannot see this icon nor access this configuration.

Entering the Data

Most of the applications have the same configurations fields, however, some are unique.  Here is an explanation of all the fields and what they mean.

• Introduction.  The introduction is a brief but detailed description of this application and how your members can use this application.  This appears at the top of each application, like the header for the application.  You can use this to upload custom image headers and graphics for your applications.  It allows for full HTML so be creative!
• Default View.  Some applications, like the postcards, allow you to choose what the members will see when they access your application.
• Admin Team w/ Admin Access.  One of the benefits of assigning admin team members, is that you can give admin access to an application to the entire team easily.  If you do not have any admin team members assigned, you will not see any appear in this list.  If there are roles listed in the list, check the checkbox associated with the role and the entire team will have admin access.
• Members with Admin Access.  List the nicknames of the members you would like to have admin access to the application.  They will only have admin access to the application you give them access to, not global admin access.
• Do NOT allow trial members "member access" to this application.  if you are using trial membership, you may choose not to allow trial members access to a certain application.  Let's say you have a audio file that people would usually pay $50 for... you would not want a non-paying member to download this, then never sign up.
• Hide the nickname of the creator/uploader in the search/browse listing.  Most listings will display the nickname of the uploader/creator next to it.  However, this is pointless if one or two admins are doing all the uploading, and may look better without the nickname next to it.
• Allow the Administrator(s) to e-mail the entire group.  In some applications, like the postcards, the administrator can e-mail the entire group the postcard directly from within the application.

There is no option to allow members to e-mail the entire group because there is no approval process for these kinds of direct e-mails to the group from within the application.

• Time Zone.  Enter your local time zone so that comments and posts that use date/time stamps are coded with your local time zone.  Time zones can be different for each application.
• Expand all category folders by default.  If you do not have that many entries, you may want to select this option.  It means one fewer click from the member and a better user experience.  However, with many categories and entries in each category, it could be too much text.
• E-mail Notifications When.   You define when you want to be notified depending on actions taken by your members.
• E-mail Notifications to Whom.  You choose who should receive these notifications.